Tips for Designing a Conference Room

In everyday business, there is the need for face-to-face meetings between managers and employees, co-workers, suppliers and customers. Meeting and conference rooms are great spots for corporate think tanks, staff get-togethers, client pop-ins, and scheduled appointments. A well-designed conference room will have adequate space for the activities it’s used for, will give options for privacy and transparency, and will accurately convey the professionalism and personality of your company. 

What will your conference room mostly be used for?

Will you be using it mostly for private meetings with employees and customers or will it be used for staff lunches and company-wide meetings? Analyzing how you plan to use your conference room will help steer the design in the right direction. For example, if you plan to use your conference room for private one-on-one meetings with employees, you will want to consider more of a secluded space with solid walls, calming colors and casual furniture where employees are made to feel relaxed and comfortable. On the other hand, if you plan to use your conference room for client and team meetings, you’ll want to consider more of a professional and sleek design with glass walls and modern, formal furniture. However, this doesn’t mean you can’t have a multi-use conference room. Today’s technology with glass walls allows companies to have a space that can be used for both private and “public” meetings. Frosting glass gives companies the option to have solid or transparent walls at the click of a button. Window-film and a pull-across curtain are also good options for multi-use conference rooms.

How much space will you need?

It is important to ensure that your conference room is designed to hold the largest department on your team. Every department will need to meet at some point, and if the conference room doesn’t have enough space, it will be difficult for departments to do so. Conference rooms should provide enough space for a team to meet comfortably, incorporate whatever technology is needed and should have enough space to set up food and drinks. 

What technology is needed?

If your conference room is going to be used for customer or supplier presentations, you’ll want to consider creating a conference room with state-of-the-art audio & visual equipment and appropriate furnishings to create an atmosphere that welcomes your guests and allows them to relax and place their confidence with you. LED Video Walls is the latest trend in AV. Another interesting trend is interactive whiteboards. Video walls and interactive whiteboards enable you to deliver more dynamic presentations, so you can have more productive meetings. Combined with your video conferencing platform, you can annotate documents and photos, record meetings, save and email files in various formats, and collaborate with team members across devices, offices and time zones.

At RI Group, our workspace strategists believe that investing in your conference room has the potential to make a big impact on your office. Check out our recently completed conference rooms projects here:

Contact us with any questions or to get started on increasing the productivity of your meetings!







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